University of California, Riverside

Undergraduate Research, Scholarship and Creative Activity



Budget Development


Budget Development

As part of their Project Proposal, students will develop a budget request to cover expenses related to completing their research or creative design project and/or for a stipend processed through financial aid.  The maximum fellowship award is $5,000, with the stipulation that no more than $4,500 can be allocated towards a stipend.

Project Budget Template

A budget template sheet can be downloaded and completed to help students plan their research or creative activity's expenses, and what is requested in their CRF Application. This form will be included in the Project Proposal that is uploaded in the CRF Application.

CRF Budget Template

Stipend

If a student is requesting a stipend, it will be distributed through the campus' financial aid process and all relevant federal, state and university regulations will apply. In order to request a stipend, applicants will be expected to designate a minimum weekly time commitment (hrs/wk) for the quarter(s) they are requesting stipend funding. The table below describes the time commitments generally related to stipend amounts.

  1. Minimum Hours per Week
  2. 12
  3. 9
  4. 6
  5. 3
  1. Stipend per Quarter
  2. $1,500
  3. $1,135
  4. $750
  5. $375
    • Example A: Student A is starting to work on a research project in the fall and will devote 3 hours a week during that quarter. In the winter the student will be conducting interviews and transcribing which will take about 12 hours per week. In the spring the student will continue to work on transcribing and analyzing the interviews for 9 hours a week. As a result, the student is requesting a total stipend of $3,010 ($375 fall, $1,500 winter, and $1,135 spring).
    • Example B: Student B is currently working in a lab and proposes to work on an independent project starting in the summer. The student will be running experiments in the summer, fall, and winter for 6 hours per week. In the spring, the student will continue to work on the project analyzing data for 6 hours per week. As a result, the student is requesting a stipend of $3,000 ($750 for summer, fall, winter, and spring).

Project Expenses

The funds related to completing the project will be transferred to the faculty mentor’s academic department. It is the responsibility of student and faculty mentor to ensure that only the funded expenses in the official award letter are charged to the fund. Students are expected to work with the faculty mentor’s departmental accounting office to make purchases or obtain reimbursements for expenses associated with the funded project. In some cases the student will need to incur the expense and then submit a receipt for reimbursement. All funds not spent by the end of the academic year (June 30, 2014) will revert back to the Office of Undergraduate Education. The deadline to use award funds cannot be extend- purpose and need for the item(s) requested. UCR will retain ownership of any equipment and/or software acquired with the Chancellor’s Research Fellowship funds.

Allowable Expenses

  • Costs associated with research or creative activity projects, such as supplies, materials, duplicating services, and equipment; costs related to preparing presentations.
  • Computer software required for a proposed project.
  • Research-related domestic travel. Consult the UCR accounting website for current mileage reimbursement rates for personal vehicles. If you are planning to rent a university vehicle please consult Fleet Services for current rates.
  • Domestic travel to present research work at a scholarly conference (Airfare and Registration).
  • Camera and camcorder rental (equipment borrowed/rented for duration of project).
  • Admission to museums or other venues, if applicable to the research or creative activity project.
  • Stipends for human subjects to participate in surveys.
  • Stipend up to a maximum amount of $4,500, can be requested for the student proposing the research or creative activity project. This award will be processed through financial aid as a regular award, therefore, depending on financial aid eligibility, this may replace a loan or other item in a student's aid package.  All federal, state and university regulations will apply.

Non-Allowable Expenses

  • Supplies and expenses not specific to the project.
  • Computer software not specific to the project.
  • Computer software commonly used on campus.
  • Computers.
  • Projects that are already completed.

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Office of Undergraduate Education
321 Surge Building

Tel: (951) 827-2612
E-mail: ugrj@ucr.edu (Journal)
E-mail: ugrs@ucr.edu (Symposium)
E-mail: ugr@ucr.edu (Research)

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